---
title: How to Sync Cost Codes with QuickBooks Online
description: Buildern allows you to sync Cost Codes with QuickBooks Online, keeping your project and accounting data aligned. In this article, you'll learn how to configure Cost Code mappings and view synchronized Cost Codes.
---

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# How to Sync Cost Codes with QuickBooks Online

### How to Sync Cost Codes with QuickBooks Online

Buildern allows you to sync Cost Codes with QuickBooks Online, keeping your project and accounting data aligned. In this article, you'll learn how to configure Cost Code mappings and view synchronized Cost Codes.

 June 16, 2026

### **📋 Requirements**

Before you begin, make sure:

- You have access to Buildern.
- Your QuickBooks Online account is connected to Buildern.
- You have permission to manage Cost Codes and Accounting Integrations.

*👉 Learn more about [What Are Cost Codes and How to Use Them in Buildern](https://help.buildern.com/en/articles/15232067-what-are-cost-codes-and-how-to-use-them-in-buildern?hsLang=en-gb)*

### **Understanding Cost Code Synchronization**

Buildern allows Cost Codes to be linked with QuickBooks Online Products and Services, ensuring consistency between operational and accounting workflows.

In QuickBooks Online, Products and Services can be found under **Sales → Products and Services**.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/8aec9c65-525c-47a8-bcd9-225da464bb7d.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569965/7a3313725dc23a4e7ca1d8d54db9/8aec9c65-525c-47a8-bcd9-225da464bb7d?expires=1792671300&signature=9c7d5e55c4a143c754b5f9bf321e8917b9581fc172ce2bc6d9e32c6e20e2268a&req=diQvFsx4lIhZXPMW1HO4zTLYeivKNA1WtXjGDFkhQiBwpfAgvkWHtmMAgrR6%0AZudahBTTM3hFb%2FD540Q%3D%0A)

### **How Cost Code Mapping Works**

Each Buildern Cost Code can be linked to only one QuickBooks Online Product or Service. Likewise, each QuickBooks Online Product or Service can only be linked to a single Buildern Cost Code.

For example:

- Cost Code Labor → QuickBooks Online Service Labor
- Cost Code Materials → QuickBooks Online Service Materials

***ℹ️ Note*** *- Once a QuickBooks Online Product or Service has been linked to a Cost Code, it will no longer appear as an available option when syncing other Cost Codes.*

### **Option 1: Sync Cost Codes from Accounting Integration**

Cost Codes can be synchronized during the initial QuickBooks Online integration setup or later from the Accounting Integration settings.

To sync Cost Codes:

1. Navigate to **Settings → Accounting Integration**.
2. Click **Sync Cost Codes**.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/932398eb-9430-4686-89ac-b5d68f0770ee.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569962/95b17bc664d394150577e111c052/932398eb-9430-4686-89ac-b5d68f0770ee?expires=1792671300&signature=c30f80cdcf18ef260854ba46c926e98a280ff035585bc2bbf3f96fe3cf4d0a77&req=diQvFsx4lIhZW%2FMW1HO4zXedODbvYdmcP1AJwf2uz%2Fw8BAYnc4lrqoxSxBE%2F%0AORc7xekdb%2FnpGxKbtCU%3D%0A)

The **Sync Cost Codes** window will open.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/ba6f0b17-5974-4eac-88ff-8bf7b0b6e497.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569966/4bbe4d93f155f3fa3acc80b1cfb1/ba6f0b17-5974-4eac-88ff-8bf7b0b6e497?expires=1792671300&signature=ce59453b0073a8d4a0e53303030b6981d7993cca2ad1ac6c8d36870ca950c8b6&req=diQvFsx4lIhZX%2FMW1HO4zXuI%2B7YPuBAprGBrabToIfXeNebCLvem86qzV1uQ%0AYKg1aTvKXstPg%2FFlnEs%3D%0A)

The synchronization window contains two tabs:

- **QuickBooks Online to Buildern**
- **Buildern to QuickBooks Online**

In both tabs:

- QuickBooks Online Products and Services are displayed on one side.
- Buildern Cost Codes are displayed on the other side.
- Mappings are configured using dropdown menus.

For each record, you can select one of the following options:

- **Not Matched** - The Cost Code will remain unsynchronized.
- **Create New** - Buildern will create a new Service item in QuickBooks Online and link it to the selected Cost Code or QBO item will be created as a new cost code in Buildern.
- **Select Existing Record** - Choose an existing record from the other application.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/7897df7d-3381-4e24-8651-91ef4fad24cb.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569963/bb99c44b55490ae3d00b5d17da6b/7897df7d-3381-4e24-8651-91ef4fad24cb?expires=1792671300&signature=0873bbc865671228b780c17525fcbed9f3858b1b786fc6589f6db0a68b531882&req=diQvFsx4lIhZWvMW1HO4zRaE3qfu7NN1I63qVkuFr5otTnfDb%2BgIx4Mpf2yQ%0AG%2BGJtTOrmIk8ciLEa3s%3D%0A)

*ℹ️ **Note -** Once a QuickBooks Online Product or Service has been selected, it becomes unavailable for additional Cost Code mappings.*

After reviewing all mappings, click **Save**.

*💡 **Tip -** Review mappings carefully before saving to avoid creating duplicate Products and Services in QuickBooks Online.*

### **Option 2: Sync Cost Codes from the Cost Code Editor**

You can also configure synchronization directly while creating or editing individual Cost Codes.

To sync a Cost Code:

1. Click the **nine-dot menu**.
2. Navigate to **Cost Codes**.
3. Create a new Cost Code or open an existing one.
4. Locate the **Sync with QuickBooks Online** section.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/6e344f3b-b0a2-4118-8e1e-028e758e8ac3.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569961/6a810241b927030dda86a3558813/6e344f3b-b0a2-4118-8e1e-028e758e8ac3?expires=1792671300&signature=6e1489c96cd7ce45bceb18f2bf7adb595a14311b2cefd1c4f7f9f5c1609d0831&req=diQvFsx4lIhZWPMW1HO4zbsjkO7cRygOUbpuFVF%2BxTNvDLaBj5pWmFXp7VTE%0AAgXH1zaOUvpfJ%2Fb88%2BI%3D%0A)[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/67855db1-7133-40c8-9007-eab5fd3b41dd.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569975/96a7074ed63c4cf950bfed75d9e0/67855db1-7133-40c8-9007-eab5fd3b41dd?expires=1792671300&signature=38733506f55dfe8795c4e1f994af3cf021ce4fafc274d4026d37980afbc23625&req=diQvFsx4lIhYXPMW1HO4zbbn3Ea844jJ2qpyFRqn4C0J9P%2FXjmInq2kyn9hJ%0A26aM2mLJbrnLu8lFHvg%3D%0A)

Using the dropdown menu, select one of the following options:

- **Not Matched**
- **Create New**
- **Select Existing Product or Service**

Click **Save**.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/212b6ac4-b4fc-417e-8afe-eb964ac8fd2c.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569971/75c0df7dc9089f6fe2885a284088/212b6ac4-b4fc-417e-8afe-eb964ac8fd2c?expires=1792671300&signature=1f70048cfe7b3bde358f477da32e55a584d2f1d9eddb8b30718f01a38e54b7fc&req=diQvFsx4lIhYWPMW1HO4za71fmmh5QaNDYdHZ78oo1wRKUz7LgrpJNL9fRX4%0Adh6e2500lGP%2BBBAxoLI%3D%0A)

Buildern will immediately establish the synchronization based on your selection.

### **View Synced Cost Codes**

The Cost Codes list includes a **Sync** column.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/b73cc234-26b4-489d-ad0d-99dc036f602f.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2480569972/f60aabb11dbefa3985584741ccbe/b73cc234-26b4-489d-ad0d-99dc036f602f?expires=1792671300&signature=cb7cdb5f28d446dd1e3b27f6e3c09bf47ffbe5be9389086760d2f73c89ac4b50&req=diQvFsx4lIhYW%2FMW1HO4zVQ3NNKEQ5KomRb58%2FR9GBosiNQ6oei9J0ls3f1v%0A%2FqL4j8otgq8vgkpqf2A%3D%0A)

Any Cost Code that is synchronized with QuickBooks Online displays the QuickBooks Online icon.

Clicking the QuickBooks Online icon opens the linked Product or Service directly in QuickBooks Online, allowing you to quickly verify the synchronization.

*💡 **Tip -**  Cost Code synchronization can be managed in bulk through the **Sync Cost Codes** window or individually from the **Cost Code editor**, depending on your preferred workflow.*

Thank you for using Buildern. If you have any questions, our support team is always here to help.   
​  
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