The Budget tab has 2 views: Group By lines and Group by cost code.

Click on the “Group by” dropdown to change between the views:

1) In the Group by lines view, metrics are grouped by Estimate, Allowance and Change Order. Each transaction costs are broken down into Cost Codes and Cost Categories.

2) In the Group by Cost Code view,metrics are broken down into Cost Codes without being grouped by transactions. All financial data is pulled and displayed at both levels - first aggregated by cost category, then broken down by individual cost codes within each category.

You can extract the Budget tab data into Excel by clicking on the “Download Excel” button.

The system will generate a full budget report in spreadsheet format

Use the columns icon to add/remove desired metrics from the tab. In this section you can also rearrange the columns and alter the sequence they appear in the budget.

Additionally, you can create custom columns by clicking on the “Add New Column” button. In your custom column you can use existing budget columns to perform mathematical calculations.

Original Cost

Group by Cost Code: Sum of Builder Fixed Costs from Estimate. This is your forecasted amount for expenses, pulled directly from the costs in estimate. It represents how much money you planned to spend on a given cost code.

Group by Lines: Sum of Builder Fixed Costs from Estimate, Change order and Allowance items grouped by transactions. This view breaks the original costs down into transactions

Approved Changes (Available only in Group by Cost Code view) = Sum of costs from Approved Change orders/Variations.

Pending Changes (Available only in Group by Cost Code view) = The sum of costs from Change Orders/Variations sent to the client but not yet Approved.

Revised Cost (Available only in Group by Cost Code view) = Sum of the Original Cost and Approved Changes.

1) Actual = Group by Cost Code: Sum of Approved Bills and Approved Timesheets. This is the amount you have already spent.

Group by Lines: In the Allowances section, Actual is including the selected option’s cost If Calculate allowance actual based on bills is not enabled.

2) Projected Cost = Maximum of (PO/SC and PO/SC-related bill) + Non-PO/SC related Bills + Timesheets.

Note: PO = Purchase Order

SC = Subcontract

This takes into account any expense that has been generated, including Purchase Orders, Bills, Subcontracts, and Timesheets, and reflects the total forecasted amount you are likely to spend. Since these expenses exist in the system, there is a high probability that a bill will eventually be generated, approved, and paid.

3) Cost to Complete = Projected Cost - Actual.

This represents the difference between all potential expenses (Projected Cost) and what has already been paid (Actual). It highlights the amount of money that still needs to be paid to finish the project.

4) Completed - Marking a cost code as completed signals to all users reviewing the budget that no further orders will be placed for that item. Once marked complete, the Cost to Complete will reset to 0, and the Projected Cost will match the Actual amount, confirming that no additional expenses are expected for that cost code.

5) Difference = Original - Actual. This highlights the gap between the Original Cost and the Actual amount, showing how closely your spending aligns with the forecast. A positive (green) value means you performed well — items were purchased at a lower cost than expected. A negative value indicates overspending, meaning items were purchased at a higher cost than originally forecasted.

6) Difference % = (Original-Actual)/Original*100%.

7) Difference (All Bills) = Original - All Bills. This highlights the gap between the Original Cost and All bills entered toward the project. This metric excludes the timesheets on the contrary to Difference to concentrate on overspending on Vendor Purchases.

8) Difference (All Bills) % = (Original - All Bills)/Original*100%

9) Remaining Cost = Revised - (Paid Bills + Approved Timesheets)

1) All Bills = Draft+Pending+Paid Bills. Sum of all bill amounts created toward the project.

2) Paid Bills = Sum of the Paid portions of bills

3) Pending Bills = Sum of all Approved but not paid Bills

4) Draft Bills = Sum of all Bills with Draft status Only

5) Vendor Credits = The sum of costs from Available vendor credits not yet applied to a bill

Pending POs and Subcontracts = The sum of costs from purchase orders or subcontracts in “Awaiting approval” status.

Released POs and Subcontracts = The sum of costs from purchase orders or subcontracts in Approved, Pending (Sent), Confirmed statuses.

Approved Timesheets = The Sum of costs from Approved Timesheet records only

Pending Timesheets = The Sum of costs from Pending Timesheet records only

Paid Invoices:

In the case of Accrual accounting method, Paid invoices = the sum of Approved and Paid invoice amounts.

In the case of Cash accounting method, Paid invoices = the sum of Paid invoice amounts only

This metric includes the markup.

Profit = Paid Invoices - Actual

% In Total - The share of the cost code in total costs

Group by Lines view = The Original amount of the specific cost code/Total Original*100%

Croup By Cost Code view = The Revised Cost of the pacific cost code/Total Revised Cost*100%