--- title: How to View and Manage Bill Statuses in Buildern description: Bills go through several stages throughout their lifecycle, from creation and approval to payment and completion. In this article, you'll learn about bill statuses, available bill actions, and how to manage bills throughout the payment process. --- [Skip to content](https://help.buildern.com/en/articles/13774024-how-to-view-and-manage-bill-statuses-in-buildern#main-content) ![logo\_icon\_text](https://help.buildern.com/hubfs/Buildern%20logo.svg) - [My Account](https://app.buildern.com/signin) Open main navigation Close main navigation - [My Account](https://app.buildern.com/signin) - [Get Started Free](https://app.buildern.com/signup) [Get Started Free](https://app.buildern.com/signup) Welcome to Buildern Help Center! - There are no suggestions because the search field is empty. 1. [Buildern Help Center](https://help.buildern.com/en/articles?hsLang=en-gb) 2. [Bills](https://help.buildern.com/en/articles/bills?hsLang=en-gb) # How to View and Manage Bill Statuses in Buildern ### How to View and Manage Bill Statuses in Buildern Bills go through several stages throughout their lifecycle, from creation and approval to payment and completion. In this article, you'll learn about bill statuses, available bill actions, and how to manage bills throughout the payment process. July 13, 2026 ### **📋 Requirements** Before you begin, make sure: - You have access to Buildern. - You have permission to view and manage bills. - At least one bill exists in your project. *👉 Learn more about [How to Add a New Bill in Buildern](https://help.buildern.com/en/articles/13774031-how-to-add-a-new-bill-in-buildern?hsLang=en-gb)* ### **Understanding Bill Statuses** Buildern automatically assigns statuses to bills based on their current stage in the workflow. **Draft -** Draft bills have been created but have not yet been approved. These bills can still be reviewed, edited, and updated before moving forward in the approval process. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/4028d289-cc76-47ee-9493-399d10ea13ea.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580662/1dcd5d574d5ee377ca0f0baa6077/4028d289-cc76-47ee-9493-399d10ea13ea?expires=1792671300&signature=2d72b492f9683fce38fb5c35baf26fea212facb0134e40cc1aa611240e3b0485&req=diQhEcx2nYdZW%2FMW1HO4zU88xT1sCCshQaSxEwwxZDGkGsBzMBe1Ub%2BeijIx%0AA%2BO%2B4CyFff67kUDFCr0%3D%0A) **Awaiting Approval -** Awaiting approval bills have been submitted by internal users and are now pending to be approved by the internal users who have the permission to approve a bill. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/Screenshot+2026-07-07+at+15_04_34.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2525482385/ee9de1a1e223fef1d7a45a3237a2/Screenshot+2026-07-07+at+15_04_34.png?expires=1792671300&signature=5cbe975b0a76f3de391f4089532e1e663766df0144715445947dae32921fef5f&req=diUlE812n4JXXPMW1HO4zQQEMleimxKqMF6TpyDOhtZP9dtUeHCAsIvANAmh%0Af0kXRcf5YWBdT90dLCc%3D%0A) **Approved -** Approved bills have been reviewed and are ready for payment. Once approved, the bill can proceed to the payment stage. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/7204d8ae-ebe3-4d84-b1b0-915ae77531eb.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580665/2988f1db69dc61906b348e198ef2/7204d8ae-ebe3-4d84-b1b0-915ae77531eb?expires=1792671300&signature=4a479a118b794c490ad6f583d60b71c201c2363a7d6ce61c0a15e6c79f5fc175&req=diQhEcx2nYdZXPMW1HO4zZGT9oc5dvYAY1qoic%2Bfp0%2F1hEhBsslsazRhwWI6%0AC5tfHX4IybzWzj%2FsXAs%3D%0A) **Paid -** Paid bills have been fully paid to the subcontractor or vendor. This status indicates that no outstanding balance remains on the bill. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/ad9555f6-35e3-4766-b37b-6073bc803830.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580663/05c270c90bf341b4b6dc0a1a378c/ad9555f6-35e3-4766-b37b-6073bc803830?expires=1792671300&signature=e8912ec1359348d8e9c1e1775563620f93c3ac06fc73022cd281a0488ad8564f&req=diQhEcx2nYdZWvMW1HO4zfAdcEOOvR0k%2FviOlZbDq4tQ0ssRqQ5ZySTtBIwq%0AVNwN%2FqM9htS6oogpRJE%3D%0A) **Partially Paid -** Partially Paid bills have received one or more payments, but the full bill amount has not yet been paid. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/7cd75f22-b0ad-40b5-b310-0010f56abea0.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580664/9b51d7f7cf69399f5b9ae3f32f2b/7cd75f22-b0ad-40b5-b310-0010f56abea0?expires=1792671300&signature=5a24a137f4d2102095165d98186dc825b6aefc379ddebd984a43d19c43e98f5e&req=diQhEcx2nYdZXfMW1HO4zfodOOngFGygXxq9hsOaxoSCf0IB97xix%2Fpashex%0AzZPRgTUGmly3VeN96E0%3D%0A) **Overdue -** Overdue bills have passed their due date and remain unpaid or partially paid. This status helps identify bills that require immediate attention. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/85818ac4-d266-4a4b-8ce5-9bc5f057815e.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580667/d8af3b2f452fa0f62713975c10d2/85818ac4-d266-4a4b-8ce5-9bc5f057815e?expires=1792671300&signature=0637265bdeea5b6b82c96dbedd33ee6df05ce54e81f38f49b7f1710ee8895a6d&req=diQhEcx2nYdZXvMW1HO4zaBwvVl02S66xG5GP4OFASuPSnY8A3eLmLNALhLu%0AiU1E7wDUxLw%2Bqv9jdYk%3D%0A) **Imported Needs Review -** This status is assigned to bills imported from a connected accounting system. These bills require review before they can be finalized and processed within Buildern. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/Screenshot+2026-07-07+at+15_02_43.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2525479956/2617a5a2b38a6c34353c08c42df1/Screenshot+2026-07-07+at+15_02_43.png?expires=1792671300&signature=b9dba918b4b666cbc1471a30f53785bcd139529a20f65cbe9610249d45cc9bbc&req=diUlE815lIhaX%2FMW1HO4zfNJpxoAtkM%2BdvA6FIKjJqFxyvS%2FMqUO4uIz1SbQ%0AORDgxHzUzWyN2U%2BcmQw%3D%0A) ***💡 Tip*** *- Carefully verify imported bill information before approving the bill.* **Email Needs Review -** This status is assigned to bills received through Buildern's email forwarding functionality. These bills require verification and review before approval. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/Screenshot+2026-07-07+at+15_01_54.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2525478523/a06f05f36d07bdec0249833a0253/Screenshot+2026-07-07+at+15_01_54.png?expires=1792671300&signature=1589e491bb606fa7913059bc64343607e591ab1b460c9e7381d3393734fa797a&req=diUlE815lYRdWvMW1HO4zXG1M0DH45DfKiD2kw6Uafds5CD%2Bzf20RwH8NDSt%0An3qkUUqGQzjnPNwKbSw%3D%0A) ***💡 Tip -*** *Review attachments, vendor information, and bill amounts before approving emailed bills.* You can filter bills list based on Status filter. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/Screenshot+2026-07-07+at+19_42_06.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2526081991/954cf25e73dd16e43705ca78d14e/Screenshot+2026-07-07+at+19_42_06.png?expires=1792671300&signature=e48f7211d2164e15a7f1d97cdfff80f8debff6c08609074f0c681b4b5aa27341&req=diUlEMl2nIhWWPMW1HO4zUBLtZOmyMTPPrJRrT2lcbyhOljAEzuiY1CLcLsu%0ADzovm%2BnwpBq16R%2Br%2FEc%3D%0A) ### **View Bill Statuses** Bill statuses and available actions can be accessed from either a specific project or from the Bills section under All Items. ### **Method 1: From a Project** 1. Open the project. 2. Navigate to **Bills**. 3. Locate the desired bill. 4. Review the bill status displayed in the **Status** column. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/b93cc5b0-30e3-473c-b1a3-401d56501af9.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580672/0b3ec5ed55be1fa43e24f4ecdaa7/b93cc5b0-30e3-473c-b1a3-401d56501af9?expires=1792671300&signature=b04848ced974553783f6098051c30ffc717461449792768742dc6875a26e1275&req=diQhEcx2nYdYW%2FMW1HO4zVFhiFnirEKts3xHqW4l3%2BCnI4L6npEtq%2Bxasrp3%0A6PvlgJAhC0jQO%2F%2FuTao%3D%0A) ### Method 2: From All Items 1. Navigate to **All Items \> Bills**. 2. Locate the desired bill. 3. Review the bill status displayed in the Status column. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/b66b5137-6b1b-456f-822b-813e23ac8eac.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2467580674/f79b27783040287628c246ec21b4/b66b5137-6b1b-456f-822b-813e23ac8eac?expires=1792671300&signature=586eb7cea7763e1e1167e9d25d58bfbc534bd8ba736898e5e796ee0c8be216fc&req=diQhEcx2nYdYXfMW1HO4zXB18wmTseHH1KEvX2QdxLzR4t5zOk9S7doUrnDe%0A0Rj42WXqNzpSrO5An9M%3D%0A) Click the **⋯ (three-dot menu)** to access actions that may update the bill status. Actions such as **Submit for Approval, Revert to Draft,** **Approve**, **Mark as Paid**, and **Record Payment** will update the bill's status based on the action performed. ![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/Screenshot+2026-07-07+at+15_11_39.png)![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/Screenshot+2026-07-07+at+15_14_53.png) *ℹī¸ **Note:** Revert to Draft action is available only when the bill is in Awaiting Approval status. Once it is approved, it can no longer be put back to Draft.* Keep exploring new ways to optimize your construction workflows. 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