--- title: How to Sync Timesheets to QuickBooks Online description: Buildern allows you to sync employee timesheets with QuickBooks Online, ensuring time entries created in Buildern are transferred to your QuickBooks account. In this article, you'll learn how to prepare QuickBooks Online for timesheet syncing. --- [Skip to content](https://help.buildern.com/en/articles/15768796-how-to-sync-timesheets-to-quickbooks-online#main-content) ![logo\_icon\_text](https://help.buildern.com/hubfs/Buildern%20logo.svg) - [My Account](https://app.buildern.com/signin) Open main navigation Close main navigation - [My Account](https://app.buildern.com/signin) - [Get Started Free](https://app.buildern.com/signup) [Get Started Free](https://app.buildern.com/signup) Welcome to Buildern Help Center! - There are no suggestions because the search field is empty. 1. [Buildern Help Center](https://help.buildern.com/en/articles?hsLang=en-gb) 2. [Timesheets](https://help.buildern.com/en/articles/timesheets?hsLang=en-gb) # How to Sync Timesheets to QuickBooks Online ### How to Sync Timesheets to QuickBooks Online Buildern allows you to sync employee timesheets with QuickBooks Online, ensuring time entries created in Buildern are transferred to your QuickBooks account. In this article, you'll learn how to prepare QuickBooks Online for timesheet syncing. July 31, 2026 ### **📋 Requirements** Before you begin, make sure: - You have connected your QuickBooks Online account to Buildern. - Employee profiles have been created in QuickBooks Online. - The required QuickBooks extension is enabled: - **QuickBooks Online US, UK, and Canada:** QuickBooks Time extension. - **QuickBooks Online Australia:** Payroll extension. - You have permission to manage Accounting Integrations and Timesheets. ### **Sync Users with QuickBooks Online** Before timesheets can be synchronized, Buildern users must be matched with employee profiles in QuickBooks Online. 1. Navigate to **Company Settings**. 2. Open **Accounting Integration**. 3. Click **Sync Users**. 4. Match each Buildern user with the corresponding QuickBooks employee. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/f1ca9334-3a71-4780-aa01-4bacf8a17ab7.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557625/acdc20a27793059a5a77fe4bf88b/f1ca9334-3a71-4780-aa01-4bacf8a17ab7?expires=1792671300&signature=5c9af21750cb349e10adc66ac8a571e1e59eae23aed0883aedc5773cc28df4ae&req=diUmEsx7moddXPMW1HO4zYGiQM840j5DsDKUZZVe4gZPJO5JYHKZAVW7tbDV%0A2xGatsVM8tL28qRqaUY%3D%0A)[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/12e82e14-b97b-4220-a435-f362c0ebc9fc.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557622/975a411fd7dc6f54780adf1170cd/12e82e14-b97b-4220-a435-f362c0ebc9fc?expires=1792671300&signature=1e0b68cb876376c2b2bf2e1514c36b1cff9f7dacefeb1ce12238c35036d72837&req=diUmEsx7moddW%2FMW1HO4zcMwgmoPyX4J8pNjW2LLGzTzb7bui05XUsxFdImv%0AsyguDuOhZAuu4TSBEvo%3D%0A) The dropdown provides two options: - **Not Matched** - Leave the Buildern user unmatched. - **Select an existing employee** - Match the Buildern user with an employee profile from QuickBooks Online. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/e0cf4458-906b-4c46-a203-b632126535a8.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557621/8d2cdbe346acc3ac13f292585553/e0cf4458-906b-4c46-a203-b632126535a8?expires=1792671300&signature=fb7316466e03be247bcd7b8497bec07aea119645a500ec1de2f4845940231467&req=diUmEsx7moddWPMW1HO4zdcQ4dlzRRKympYVW8o%2Bblh6LqEHiPZohOs1397W%0AEXmLkLAC5oF%2FzpZw0bs%3D%0A) *ℹī¸ **Note -** Buildern supports a one-to-one relationship between users and QuickBooks employees. Once an employee has been matched, it cannot be selected for another Buildern user.* ### **Create and Sync a Timesheet** 1. Navigate to **Projects** or **All Items**. 2. Open **Timesheets**. 3. Click **Add Time Clock**. 4. Complete the required information 5. Finalize the timesheet. 6. Scroll to the bottom and enable the **Send to QuickBooks** checkbox. 7. Click **Save**. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/94815b07-9d64-4f9e-92ed-7c605294f1fc.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557620/97a23fc7af56e876d0c0e0982281/94815b07-9d64-4f9e-92ed-7c605294f1fc?expires=1792671300&signature=d0a5b3d76b9ba483680bcd7c443e057365be4be9b657b231a7ddcdd77842d19d&req=diUmEsx7moddWfMW1HO4zVFUT4zteSIwYffNVhMKw73LamLnLBNjXW95Qc1l%0AM5At9XXT5XBq91d1elI%3D%0A)[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/fce6f327-3ce8-4e19-8fc3-4e87e17180b9.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557623/e91a59b87aa57a250f88b1669c7d/fce6f327-3ce8-4e19-8fc3-4e87e17180b9?expires=1792671300&signature=447509ae47cb218b2b282b08305fdff2bcf32b585aaa53aa5779e743a30cb6d9&req=diUmEsx7moddWvMW1HO4zZ8PqaZRRFMnDVCxGo1uFCwOOatEeKGAuQxODdRB%0AkeqRWvdxZj8cvSwhnuU%3D%0A) Once saved, the timesheet is created as a **Time Entry** in QuickBooks Online. *👉 Learn more about [How To Create a Timesheet in Buildern](https://help.buildern.com/en/articles/13916829-how-to-create-a-timesheet-in-buildern?hsLang=en-gb)* ### **Verify the Sync Status** After a successful synchronization, the **Sync** column on the **Timesheets** page displays the QuickBooks Online icon next to the synced timesheet. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/d8de77fe-d28f-4a7d-ae64-63214fa84055.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557630/dd71de05af27c41e5d23e061365d/d8de77fe-d28f-4a7d-ae64-63214fa84055?expires=1792671300&signature=0229a88323f9cc8e85efc432ef9751c63bcec2bb9044f2c93011f0cb50ddc609&req=diUmEsx7modcWfMW1HO4zW0rcyKmYGCOUtmGS4nChXIGiyvbs7CTBlD8w2gs%0Ab4f9GlMpwHn6tqK%2BaU8%3D%0A) Click the icon to open the corresponding Time Entry in QuickBooks Online. ### **Resolve Timesheet Sync Errors** If a timesheet cannot be synchronized, Buildern displays an error message explaining the issue. A common reason for this error is that the Buildern user has not been matched with an employee profile in QuickBooks Online. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/18f2b3a7-3ee7-4fd2-bd73-6181493974c5.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557631/a5871a68917f0bdf1a35193fdcbe/18f2b3a7-3ee7-4fd2-bd73-6181493974c5?expires=1792671300&signature=ddb7a7b7ea2a1c9599e101742c20bea80f4a226fdd9904bc6f3e5e5b01b75c02&req=diUmEsx7modcWPMW1HO4zUO6hek2F3eNYTDxqVNfqfrjD9UqdOol7t1MMGhW%0ABR6eZauTTMF7N3CjLec%3D%0A) To resolve the issue: 1. Open the sync error. 2. Match the Buildern user with the appropriate QuickBooks employee. 3. Save the changes. 4. Sync the timesheet again. [![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/f289631a-ef5f-4c04-b60a-b23e0a0d5a7c.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2514557629/2e535eedd56ffa9b3c7d8eaac027/f289631a-ef5f-4c04-b60a-b23e0a0d5a7c?expires=1792671300&signature=298c7a6e794332dd9833a77efde77034bac848f82286548e486b714e66d5e609&req=diUmEsx7moddUPMW1HO4zXJGfEJQFLRxQO0l9s1sILy9iVd1pX0E39RKBMQN%0A4fXGaoBZdYsZlPT2DU8%3D%0A) Once the user has been matched successfully, the timesheet can be synchronized with QuickBooks Online. You're all set! Put these steps into practice and continue managing your projects with confidence. 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