---
title: How to Edit a Bid Request / Request for Quote in Buildern
description: Buildern allows you to update bid requests at any stage, helping ensure subcontractors always have the latest project information. In this article, you’ll learn how to edit an existing bid request and update its details quickly and efficiently.
---

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2. [Bid Requests / Request for Quote](https://help.buildern.com/en/articles/bid-requests-request-for-quote?hsLang=en-gb)

# How to Edit a Bid Request / Request for Quote in Buildern

### How to Edit a Bid Request / Request for Quote in Buildern

Buildern allows you to update bid requests at any stage, helping ensure subcontractors always have the latest project information. In this article, you’ll learn how to edit an existing bid request and update its details quickly and efficiently.

 July 31, 2026

 

*👉 Learn more about [How to Create a Bid Request for Subcontractors and Vendors in Buildern](https://help.buildern.com/en/articles/13774116-how-to-bulk-update-bid-requests-request-for-quote-in-buildern?hsLang=en-gb)*

### **Manage Bid Request Actions**

From the Bid Requests / RFQs list, you can manage each bid request using the three-dot (⋯) menu in the Actions column. This menu provides quick access to all available operations.

Follow the steps below to update your bid request:

### **1. Access Bid Requests**

Start by opening your project and navigating to the **Bid Requests / RFQs** section.

This is where all your bid requests are stored and managed.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/bf62e4b6-4f66-4a8d-ad2b-f8f3fb86f1a0.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468053/51b53e86e8564a1c2261c45b9d32/bf62e4b6-4f66-4a8d-ad2b-f8f3fb86f1a0?expires=1792671300&signature=3330ae54e0c69e94c3e3c5c97f9649da07f8017af12cadb19e2aab5a12d8db63&req=diQnH814lYFaWvMW1HO4zYaT2K6KSc9WG2moMwqZ71wz1J7U%2FboAfwkq50hM%0Axw646vlG4mOX6giSetw%3D%0A)

### **2. Open the Bid Request**

Find the bid request you want to update and click on **the 3-dot** icon.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/d002b0cb-e700-462c-aa8d-242ceaadd77d.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468049/9ac94bdf865254add325770214e5/d002b0cb-e700-462c-aa8d-242ceaadd77d?expires=1792671300&signature=7f82f3a5424fbe2b4bf5b77e2677a2afed1ac2e070f320bec1999bfd8cbf7570&req=diQnH814lYFbUPMW1HO4zYwHYR816nuRPnDWQ%2BCOaHIS6kmnTUBTpsteUq6B%0AmreARqN6ePGfzO%2Bqltk%3D%0A)

#### **Available Actions**

**Edit** – Update bid request details such as scope, dates, vendors, or cost lines.

**View** – Open the bid request in read-only mode to review details.

**Send** – Send the bid request to selected vendors to collect responses.

**Duplicate** – Create a copy of the bid request for reuse.

**Preview** – See how the bid request will appear to vendors before sending.

**Copy to** – Copy the bid request to another project.

**Close** – Mark the bid request as closed to stop vendor responses.

**Delete** – Permanently remove the bid request.

### **Use Bid Request Actions**

Below is a breakdown of each available action and how to use it:

### **1. Edit a Bid Request**

Click **Edit** to open the bid request form and update its details.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/4d3f99b3-ad42-4465-9e6c-a36318c4cb67.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468050/611c9525894f115e3599d0b8d5c8/4d3f99b3-ad42-4465-9e6c-a36318c4cb67?expires=1792671300&signature=8f48c801da92f709ac0cb183f14a596b2bf78019ed6c61e0dcf58d71d790a3c7&req=diQnH814lYFaWfMW1HO4zeKE%2FZ3%2Fsi81PPdU3CwpHqxbuRPzEpBJttfkOip%2F%0Ap2Mkj7RMMTKGiGkWJ08%3D%0A)

You can modify information such as vendors, dates, scope of work, attachments, and cost lines.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/b8357157-5a92-4fe9-ba9f-52dfa9bd6ae8.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468048/5acbe3580204b85130e3395fe663/b8357157-5a92-4fe9-ba9f-52dfa9bd6ae8?expires=1792671300&signature=8082f8b4c4853660b773938bfc4291c4c715c83e87f5b037c64964b099b3670f&req=diQnH814lYFbUfMW1HO4zU6rIBycRgHNU%2Fxv%2Fkf4uYTwWEjLzNGGdt5Y2dQ6%0A%2FbDXJAPb9gbvtbCjax4%3D%0A)

Once done, click **Save** to apply your changes.

### **2. View a Bid Request**

Select **View** to open the bid request in read-only mode.

This is useful when you want to review details without making changes.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/adc4207c-9179-4feb-bd56-7b93eeba222f.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468062/19f7d4778937d6cc184abe908384/adc4207c-9179-4feb-bd56-7b93eeba222f?expires=1792671300&signature=2f7e5d30791b26eb849f35d4f5af25e262f1a7a92b029021212be7eea46151bd&req=diQnH814lYFZW%2FMW1HO4zcOIEP79kLKCfpwz7wv2XmACOXESF4imHbTUt7Ew%0AOUI5FUBBkC6CADOtLog%3D%0A)

You can also edit a bid request directly from the view page clicking the **Edit (pencil) icon** in the top-right corner. Other quick actions include viewing offers, checking who has seen the bid request, and previewing the request.

### **3. Send a Bid Request**

Click **Send** to distribute the bid request to selected vendors.

Once sent, vendors will be notified and can submit their bids.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/dedb5e5a-c220-4cf7-bf50-70ba593f6ed0.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468058/ed8a12e381c01447935a04e27904/dedb5e5a-c220-4cf7-bf50-70ba593f6ed0?expires=1792671300&signature=260251b732cfa9571ac9481a3686f5a0f6518814e2ea85e5fc0b07a0bded3151&req=diQnH814lYFaUfMW1HO4zToG%2Flu3EMmJRhDicfsYmOt4yUKERuANHGUtoAeJ%0AeX9yIN0PGRnROpwBeZM%3D%0A)

*ℹ️ **Note -** If the bid request has already been sent, updating it may affect vendors’ responses. It’s recommended to notify vendors about significant changes.*

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/7f55a6a9-34b1-46aa-a049-7467f4657afe.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468057/d29a3a3bfd2298ec7d31fa85220e/7f55a6a9-34b1-46aa-a049-7467f4657afe?expires=1792671300&signature=7df95d9ef574414c1cfa73b5e9442653cd7493d74edf95a933fc15208ca4378f&req=diQnH814lYFaXvMW1HO4zdFAkkXYjX8vw4reBH5Glet9oV1lsldGIEw9%2FtEf%0AdFW18sSmCQijRXUR9Xw%3D%0A)

### 4. Duplicate a Bid Request

Use **Duplicate** to create a copy of the bid request.

You can then edit the duplicated version instead of creating a new one from scratch.

***💡 Tip -*** *Use Duplicate when creating similar bid requests to save time.*

### 5. Preview a Bid Request

Click **Preview** to see how the bid request will appear to vendors.

This helps you verify all details before sending.

***💡 Tip*** *- Use Preview before sending to ensure all details are accurate and complete.*

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/19186b83-5836-421e-ae24-164e57c532a9.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468063/79570ac0dd0897e831c556620209/19186b83-5836-421e-ae24-164e57c532a9?expires=1792671300&signature=23c30f66afc96f6c152a48dc497d2fe4545686f333c735ca84cbac497c59e766&req=diQnH814lYFZWvMW1HO4zSjaNPz4KCtd73kfd8VFO3tRuzhp0UF02JIXWzuq%0AVYZ7ojPjkhqc5qGVR10%3D%0A)

### 6. Copy a Bid Request to Another Project or Template

Select **Copy** to to copy the bid request into another project or template.

This is useful when working with similar scopes across multiple projects.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/fbb24a8d-c030-4496-b830-8652ff7e38fc.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468056/cdc95380e6336f7324cf3ead544c/fbb24a8d-c030-4496-b830-8652ff7e38fc?expires=1792671300&signature=261fb9eb329b8d6fee05a290d2a953b54838e9112cce6922d000f6aae5799a77&req=diQnH814lYFaX%2FMW1HO4zRgseK43esAuhTGxNjawfDvY7dAz9EgMBsH%2Bbrci%0ANcD1fa0swX1XU9gDwLw%3D%0A)

### 7. Close a Bid Request

Click **Close** to stop accepting vendor responses.

Once closed, vendors will no longer be able to submit or update bids.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/8c8fa4a9-8d36-4088-aaf0-7a12daf7c278.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468067/a594ce5a7f68653e4126d60e9dc6/8c8fa4a9-8d36-4088-aaf0-7a12daf7c278?expires=1792671300&signature=f3a9ee93977935a056f35c83e62556e26c9eccb04907d7851b38c653f65ae837&req=diQnH814lYFZXvMW1HO4zUj1kQq7uelIzv%2F9bzAiJHReN8RP8IFSz4QfRu6U%0A40WPVZ5Mpco4%2Fl3AdFg%3D%0A)

***ℹ️ Note:*** *Some actions (such as Close) may be unavailable depending on the bid request status,*

### **8. Delete a Bid Request**

Use **Delete** to permanently remove the bid request from your project.

This action cannot be undone.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/89253526-3acc-4bfa-b32c-3f8cf67e66f3.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468068/fbffe5a4a4053b8ba86c7c569931/89253526-3acc-4bfa-b32c-3f8cf67e66f3?expires=1792671300&signature=e8dc87efbed856bc8bbc560464fada2e0d0aab393183edf94298fdb5e7d9d33b&req=diQnH814lYFZUfMW1HO4zf%2F3FUIL9l5PKufQlP0qqJC2cJP2sK2%2FDZeMB1Nn%0AWQ3J3OutfaG%2B3lGWo8M%3D%0A)

### **Manage Bid Responses from View Offers**

Once you click **View Offers**, a new window opens where you can review and manage all submitted bids from subcontractors and vendors.

This section allows you to compare responses, take actions, and convert bids into project documents.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/8d65dad9-81de-4b83-be9c-30206593d0df.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468059/5af3d9beee59c2b42a15702fabbd/8d65dad9-81de-4b83-be9c-30206593d0df?expires=1792671300&signature=8ee9d38dca24336e128c0f173e951f607fdb05b0d45ecf8e6db8370eb7978918&req=diQnH814lYFaUPMW1HO4zYm8X7vjBuLcu%2FNz5G9DjuXyYrCtd2NMSNS%2FT0zA%0Awq6vMkfmii1bxyF%2Fdm0%3D%0A)

#### **Available Actions in View Offers**

From the three-dot (⋯) menu next to each bid, you can access the following options:

- **View** – Open the full bid response to review detailed pricing, comments, and attachments
- **Send** – Send the bid request to vendors (if not already sent)
- **Reject** – Mark the bid as rejected
- **Copy to** – Copy the selected bid into:

    - Estimate
- **Create** – Generate related documents directly from the bid:

    - Purchase Order
    - Subcontract
    - Bill

- **Add to** – Add the bid to an existing document or workflow

    - Purchase Order
    - Subcontract
    - Bill
- **Send test email** – Preview how the bid request email appears to vendors
- **Watchers** – Add or manage users who will receive updates on this bid
- **Submit manually** – Add a bid response on behalf of a vendor

 

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/6168999c-80ad-4dfe-a315-24bba0a8df22.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468069/c2cb126bb6e1b4bf418e508d5605/6168999c-80ad-4dfe-a315-24bba0a8df22?expires=1792671300&signature=0153d8dfdc98f945451a3cab78ee5e1b47934d6bbe1f6dea2691e43ac5fe68a8&req=diQnH814lYFZUPMW1HO4zc72iMZp9iFMQynVUtgw0a%2Fiv09or%2B%2Fa7BpBBPrY%0ADgPFi8OykS1eadVbrkQ%3D%0A)

### **Additional Actions in View Offers**

When managing bid responses from the **View Offers** screen, you get access to additional actions that are not available in the main Bid Requests list.

### 1. Reject a Bid Response

Use **Reject** to mark a vendor’s bid as not accepted.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/674be78d-e2b0-412a-ba35-41d360da82ea.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468071/512df9d12731f21fc6f39290e889/674be78d-e2b0-412a-ba35-41d360da82ea?expires=1792671300&signature=0f326001df26e6c3ec3498c4ced80da300e083ce02cb51221fd58e89b2c00215&req=diQnH814lYFYWPMW1HO4zRodRos%2Bd5HKPZ6MRxrm5DMynAKNGoBaSvJn5Qs4%0AhXh9l0NZn89Jx8X4uAw%3D%0A)

### 2. Copy a Bid to an Estimate

Use **Copy to → Estimate** to transfer a vendor’s bid directly into your estimate.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/a8717fa7-c72d-45ed-bda8-5597b68a4329.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468066/85ed96a5f4166190922f8c9fc90f/a8717fa7-c72d-45ed-bda8-5597b68a4329?expires=1792671300&signature=1b21fde9b91d096e2ee421f7532a7e43fd5fc49f8437b94d650ae0ca388c8802&req=diQnH814lYFZX%2FMW1HO4zXdIkqDW%2B4GW5c%2BDN6a%2FflM2dRIqjXFnwpRC4DW6%0Am4Xff0d2A%2FCJU4%2FbD7M%3D%0A)

This allows you to replace estimated values with actual vendor pricing, ensuring your project costs stay accurate and up to date.

 

*👉 Learn more about [How to Copy a Bid Request / Request for Quote (RFQ) to an Estimate in Buildern](https://help.buildern.com/en/articles/15212684-how-to-copy-a-bid-request-request-for-quote-rfq-to-an-estimate-in-buildern?hsLang=en-gb)*

 

### 3. Create Documents from a Bid Response

Use **Create** to generate project documents directly from the selected bid.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/18686d9c-f130-492f-b5da-71dcec6d00e0.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468070/6994e778948e05fdced9893d66f8/18686d9c-f130-492f-b5da-71dcec6d00e0?expires=1792671300&signature=9aefafd66fb5c6c836d77d7c09c6feb6a32c22ecb152cad39ddd48a66f9395aa&req=diQnH814lYFYWfMW1HO4zV8%2F4ZTMOeY0Jy7A01jASwskBK1U4%2FhVbfQp6M%2BB%0AELNUcmXu6Wr%2ByBPwtg8%3D%0A)

You can create:

- **Purchase Order** - Issue an order based on the vendor’s bid
- **Subcontract** - Formalize the agreement with the subcontractor
- **Bill** - Record payable amounts based on the bid

This allows you to quickly move from bid approval to execution without re-entering data.

***💡 Tip -*** *Use this option after selecting a winning bid to immediately generate the required project documents.*

### **4.Add a Bid to Existing Documents**

Use **Add to** to attach a bid response to existing project documents.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/0e076890-7859-448b-9520-59bfed12f76f.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468065/1886a625bd13fe14f28d5752d132/0e076890-7859-448b-9520-59bfed12f76f?expires=1792671300&signature=cb48744fe2edf34c35efd904b789f1a04ae2764d2e7ca454bd16f5c0aad951b5&req=diQnH814lYFZXPMW1HO4zRkr%2F%2FwoWS29kbMvuh%2FlDhiesOQXUsAJX%2FwKhKvb%0ASngt%2BXKBpNnJFGdmvd8%3D%0A)

You can add the bid to:

- **Purchase Order**
- **Subcontract**
- **Bill**

This allows you to incorporate vendor pricing into documents that are already created, without generating new ones.

*💡 **Tip -**  Use this option when you already have documents in place and want to update them with selected bid data instead of creating new ones.*

### 5. Send a Test Email

Use **Send test email** to preview how the bid request email will appear to vendors.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/fc70199d-0ee2-4cc1-8e84-265cd14d120f.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468061/cd56846c9fa0c0595ede584486b5/fc70199d-0ee2-4cc1-8e84-265cd14d120f?expires=1792671300&signature=094a266cc66177974b403f23127002df2a176a4300778b4e8acc727bf21383d7&req=diQnH814lYFZWPMW1HO4zbBSH54BFwUTy10YnrHAG5Zdca1Jot3XoMKYsxKV%0A1nDHyGhfQW%2BWOwlJ6ec%3D%0A)

This allows you to verify formatting and content before sending.

### 6. Manage Watchers

Use **Watchers** to add or manage users who should receive updates about the bid response.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/aa4a480c-d3cd-4b82-9f34-1b5b0f2cf65e.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468064/6cf8b13dbe949b13f360099aaf33/aa4a480c-d3cd-4b82-9f34-1b5b0f2cf65e?expires=1792671300&signature=ddd09b772cbbdd9e160c7f15392a7b98dae356aabc6114feb7de77e3e1449084&req=diQnH814lYFZXfMW1HO4zTIzMb0NAYsJsoOcFGF8ZJlcxfadJ8kHPBGh4b4l%0A%2FRkCmT1pO8KpsMTUKQ4%3D%0A)

Watchers will be notified about changes and activity related to this bid.

### **7. Submit a Bid Manually**

Use **Submit manually** to add a bid response on behalf of a vendor.

[![](https://help.buildern.com/hubfs/Knowledge%20Base%20Import/be986479-46c9-49bc-b418-b84d0ee3ae71.png)](https://downloads.intercomcdn.com/i/o/suco1tn6/2409468072/2125f24cf94e118874a5057cfd73/be986479-46c9-49bc-b418-b84d0ee3ae71?expires=1792671300&signature=daf0a720271e5c31dd209a097be25fe8ba1d4d5f606b89a0328c0135eaea8a18&req=diQnH814lYFYW%2FMW1HO4zQAzmz%2FXattzPNZWynBtO%2FmnSLFpqbDKdfnWsNpK%0AJKCdFSIRUzcrJOxKj5U%3D%0A)

This is useful when the vendor submits their pricing outside Buildern.

 

*👉Learn more about [How to Bulk Update Bid Requests / Request for Quote in Buildern](https://help.buildern.com/en/articles/13774116-how-to-bulk-update-bid-requests-request-for-quote-in-buildern?hsLang=en-gb)*

This is just the beginning - stay tuned for more Buildern walkthroughs and feature guides.   
​  
Happy building

- [Getting started](https://help.buildern.com/en/articles/getting-started?hsLang=en-gb)
- [Projects](https://help.buildern.com/en/articles/projects?hsLang=en-gb#main-content)

    - [Getting Started with Projects](https://help.buildern.com/en/articles/projects?hsLang=en-gb#getting-started-with-projects)
    - [Projects Explained](https://help.buildern.com/en/articles/projects?hsLang=en-gb#projects-explained)
- [Dashboards](https://help.buildern.com/en/articles/dashboards?hsLang=en-gb)
- [Takeoff](https://help.buildern.com/en/articles/takeoff?hsLang=en-gb)
- [Estimates](https://help.buildern.com/en/articles/estimates?hsLang=en-gb#main-content)

    - [Creating and Editing an Estimate](https://help.buildern.com/en/articles/estimates?hsLang=en-gb#creating-and-editing-an-estimate)
    - [Estimate Measurements](https://help.buildern.com/en/articles/estimates?hsLang=en-gb#estimate-measurements)
    - [Getting Started with Estimates](https://help.buildern.com/en/articles/estimates?hsLang=en-gb#getting-started-with-estimates)
    - [Importing Estimates](https://help.buildern.com/en/articles/estimates?hsLang=en-gb#importing-estimates)
- [Cost Codes](https://help.buildern.com/en/articles/cost-codes?hsLang=en-gb#main-content)

    - [Getting Started with Cost Codes](https://help.buildern.com/en/articles/cost-codes?hsLang=en-gb#getting-started-with-cost-codes)
    - [Importing Cost codes](https://help.buildern.com/en/articles/cost-codes?hsLang=en-gb#importing-cost-codes)
- [Proposals](https://help.buildern.com/en/articles/proposals?hsLang=en-gb)
- [Schedule](https://help.buildern.com/en/articles/schedule?hsLang=en-gb#main-content)

    - [Schedule Board Explained](https://help.buildern.com/en/articles/schedule?hsLang=en-gb#schedule-board-explained)
    - [Importing Schedule](https://help.buildern.com/en/articles/schedule?hsLang=en-gb#importing-schedule)
    - [Getting Started Schedule](https://help.buildern.com/en/articles/schedule?hsLang=en-gb#getting-started-schedule)
- [Bid Requests / Request for Quote](https://help.buildern.com/en/articles/bid-requests-request-for-quote?hsLang=en-gb)
- [Selections and Allowances](https://help.buildern.com/en/articles/selections-and-allowances?hsLang=en-gb)
- [Purchase Orders](https://help.buildern.com/en/articles/purchase-orders?hsLang=en-gb)
- [Bills](https://help.buildern.com/en/articles/bills?hsLang=en-gb)
- [Budget Tab](https://help.buildern.com/en/articles/budget-tab?hsLang=en-gb)
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- [Buildern AI](https://help.buildern.com/en/articles/buildern-ai?hsLang=en-gb)

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